WORKING REMOTELY

Stay productive and safe while working remotely during coronavirus pandemic

Our current global health situation and resulting efforts to slow the spread has resulted in an unprecedented number of people working remotely. Technology is a great enabler to allow us to continue to be productive, but remote work presents new challenges and risks that need to be considered.

Cyber criminals are presented with millions of new targets, and users don’t have the ability to simply walk over and ask IT what to do in a situation.

Archetype SC is proud to offer a free consultation to help your business determine what tools, policies, and procedures your business needs to make it through the current situation.

To help with the transition, we have compiled a list of tools we use or recommend for making remote work easier and less risky from a cybersecurity perspective. As an added benefit, many of the tools have special offers in place to help you get started fast.

Click any of the buttons below to jump to a specific area:

Collaboration Tools

Office 365

Office 365 users have access to some of the best cloud-based collaboration tools, helping employees stay productive and secure from any location or device. As more teams transition from working collaboratively in an office environment to working remotely, the capabilities provided by Office 365 allow your business to continue to function as usual.

Taking the familiarity of classic programs like Word, Excel, and PowerPoint to the cloud gives your team the ability to work collaboratively within a document, making changes and edits in real time. Office 365 also includes programs like:

  • One Drive: for cloud-based storage solution
  • Outlook: for email and scheduling
  • Flow: for automating workflow and process
  • Teams: for internal (and external) communication via chat, voice, and video

Offer: Microsoft is offering a free 6-month Office 365 E1 trial, which includes Outlook, Teams, OneDrive, and Microsoft Office capabilities.

Cybersecurity

PC Matic

The two prominent approaches to keeping endpoints (computers, servers, laptops, tablets, etc.) safe from malware are blacklisting and whitelisting.

Legacy antivirus programs like TrendMicro, Norton, and McAffee, rely on teams of researchers to compile profiles and lists of known bad programs, code, etc. These known risks are then blacklisted and blocked from infecting your endpoints. A newer approach is to create whitelists of programs that are known to be good—and block anything that is unknown.

This approach leads to a 99%+ catch rate, as opposed to the blacklist rate of 60%. Providers have already built very large whitelists, but new “known good” programs are able to be quickly and easily added.

PC Matic is a leader in the whitelist approach to antivirus, having built its PC Matic Pro platform around whitelisting. The technology has been proven to provide real-time protection against ransomware, advanced persistent threats, and zero-day attacks to keep your endpoints secure.

For companies that would like their antivirus managed, Archetype SC offers a managed service to offload the work from your IT staff.

Offer: PC Matic is offering free cybersecurity protection through June 30 in response to the influx of remote workers during the COVID-19 pandemic.

Okta

Traditionally accounts have been protected by a username and password but that is no longer enough. Multi-factor authentication (MFA) offers an added layer of security to help ensure that users are who they say they are, helping to safeguard your data.

Okta is recognized by Gartner, Forrester, and users as a leader in MFA. They provide solutions that can easily add MFA to almost any software you or your company uses that has a username and password.

Offer: Key pieces of the Okta Identity Cloud are being offered free, including Okta Single Sign-On (SSO) and Okta Multi-Factor Authentication. This offer gives all users protection for up to 5 apps for six months at no charge.  

IBM Security MaaS360

While employees are working away from your office – and your network – protecting the endpoints they’re using is critical.

Mobile device management (MDM) allows your IT staff to control the usage of devices like smartphones, tablets, and laptops by enforcing business policies on devices, securing a lost or stolen device, and allowing or disallowing certain applications.

IBM Security’s MDM offering, MaaS360, simplifies the complex practices of securing the devices accessing your business data. Using AI and analytics, MaaS360 accelerates support and provides native identity management to ensure authorized users access appropriate resources.

Offer: IBM is offering MaaS360 at no charge for clients through June 15.

Virtual Meetings

If your company hasn’t had the need to virtually meet and doesn’t have a preferred provider of those services, consider Microsoft Teams or GoToMeeting to keep your employees in touch with each other and clients.

Microsoft Teams

One of the most widely used messaging applications for businesses, Microsoft Teams is a program with features to keep your employees connected.

Features like video chatting, file sharing, and messaging allowed Microsoft Teams to add more daily active users the week of March 16th, 2020 than Slack has TOTAL, including a 500 percent increase in Teams meetings.

Teams was built with efficiencies in mind, as users can communicate, collaborate, and continue working from the desktop app or mobile version.

Offer: Microsoft is offering a free 6-month Office 365 E1 trial, which includes Outlook, Teams, OneDrive, and Microsoft Office capabilities. Additionally, Microsoft is giving Teams access to non-licensed users through January 2021.

GoToMeeting

For meetings where screen sharing and high definition video are critical, GoToMeeting is a long-standing top ranked option for quick meetings or in-depth presentations.

Offer: GoToMeeting has a free version that will allow users to perform basic tasks and organize meetings from sign up. Additionally, GoToMeeting is increasing its ability to offer customer support for remote employees.

Backup Solutions

Your organization would be lost without its critical data that keeps operations running. The consequences of a mass data loss or cyber-attack include lost sales, dissatisfied clients, and unproductive employees.

A backup solution delivers protection from data loss by creating supplementary copies of files, databases, or computers.

Acronis

A leader in the backup space, Acronis has multiple options for backup, disaster recovery, and storage. Solutions provided protect data in any environment, including physical, virtual, cloud, mobile workloads, and applications.

Offer: Acronis is offering free licenses to its Acronis Cyber Files Cloud file sync and share solution to its service provider partners through July 31.

How we can help

Selecting and using new technology can feel like a complicated task, but our motto is “we do complicated.”

Archetype SC can be your partner every step of the way, helping with selection, implementation, support, and security.

Contact us today to schedule a free consultation to help your business understand and prepare to meet the technology challenges from Covid-19.

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